EXHIBITOR LOAD-IN STARTS ON:

Welcome to Gamer Con 2019!  This email will provide you some information you’ll need to know about moving in (and out) of the show.  Please read, and let me know if you have questions.  We want this process to be easy and convenient for all of you, and we believe that if you follow the instructions shown here, it will be.  Thanks in advance for your attention and cooperation.

Move In Times:
·       Friday, 3/22:      5pm – 10pm
·       Saturday 3/23:  7am – 11am

o   Friday is the preferred day.  If you do move in on Saturday, please have your booth fully set before the doors open to the public at 11am.
o   Don’t stop reading here.  The next comments are important.

Marshaling Yard:
·       Yes, there is one.  It is the BEAR LOT (see the attachment)
·       Report to the Marshaling Yard BEFORE coming to the Loading Dock
·       The Marshaling Yard will open at 4pm
·       Here you will:
o   Be issued a Dock Pass

o   Be directed where to park while waiting to be released to the Loading Dock

o   Be directed when you may proceed to the Loading Dock


Loading Dock:
·       If you arrive without a dock pass you will be redirected to the Marshaling Yard
·       Dock Staff will direct you where to park to unload your vehicle
·       Staff can help you unload your items and move them to your booth
·       Once your vehicle is unloaded, please remove it to a public parking area
·       Vehicles may NOT remain on the dock while you set up your booth

 

The loading dock for the Uncas Ballroom is small, as many of you may remember from past years.  Removing your vehicle from the dock helps free-up space for another vendor.  Following the directions shown here will ensure the orderly flow and constant turnover of vendor vehicle traffic that will serve to benefit everyone. 

Again, let us know if you have questions.  Good luck with the Shows!

Ron Christensen
Exhibitor Services Manager
Mobile:  860-575-6667 



IF YOU MISS IT - you will have to drive all around the MOHEGAN SUN Complex again! so DRIVE SLOWLY!

REMEMBER - Your booth(s) come with 2 chairs and a table. YOU CAN BRING AS MUCH TABLES, SHELVES OR OTHER DISPLAY ITEMS YOU WANT! 

YOU WILL GET YOUR EXHIBITOR WRISTBANDS FOR THE WEEKEND WHEN YOU CHECK  IN!


​ONCE AGAIN --- follow the signs pointing you to the MOHEGAN SUN CONVENTION center. Loading Dock area is to the RIGHT. Stay on that Road. as you make the turn the Mohegan Sun CASINO/HOTEL will be on your Left as you drive down the road - the thames river will be on your right- the very first open, Parking area will be the Convention Center Loading Dock - follow the signs and listen to the DEMERS EXPO crew who will tell you where your booth is and help with Load in.



IT STARTS on Friday Night after 5:00pm to 10pm


or


early Saturday morning from 7:00 to 11:00am



LOAD OUT IS AT 5:00pm ON SUNDAY!
BUT ---- if you need additional tables, electrical, the day of the show you will have to rent or pay for these from DEMERS - so PLAN AHEAD! 


EXHIBITOR BOOTHS
NOTE: Exhibitors, remember there is ALWAYS FREE WIFI and FREE PARKING (no matter what size vehicle, car, truck, van - even helicopters - seriously) at the Mohegan Sun Convention Center! 

Loading areas are ground level, no ramps, elevators - quick and easy. Though we provide you with booth furniture (table, chairs) you can bring as much additional shelving, tables and displays you want that can fit in your space. This will be our fifth event working with Mohegan Sun since 2015, we know the layout and the staff, meaning you'll have an easy time getting in and out. ​


We have heard nothing but praise from previous con exhibitors that the Convention Center is well..FIRST CLASS all the way! The venue is carpeted (your feet won't be killing you by 3:00 o'clock), beautifully decorated, air-conditioned, well-lit, secure and have the most friendly, well organized staff you'll ever work with. 


LOCATION:  

MOHEGAN SUN CONVENTION CENTER
1 MOHEGAN SUN BLVD.,

UNCASVILLE, CT  06382      
 

DEALER SHOW HOURS:

  • Saturday 11:00am to 8:00pm  

  • NOTE: Game Tournament Room is open until 9:00pm or after the tournaments end on Saturday night.

  • Sunday 11:00am to 5:00pm  

​​​

ARTIST ALLEY TABLE $150 --- SOLD OUT 

only available for artist (illustrations, paintings, prints, etc)

ONLY 1 ARTIST ALLEY SPECIAL PER ARTIST 

  • 1 table

  • 2 chairs

  • 2 badges



8ft wide X 6ft deep

EXHIBIT TABLE $225  - SOLD OUT

  • 8’wide  x  6’deep  (48 sq. ft.) include 8’ back drape wall

  • 2-3’ side drape walls,

  • 1-6’ table, 2 folding chairs

  • booth sign

  • 2 badges

​​

10ft wide X 10ft deep 

EXHIBIT BOOTH - $350 - SOLD OUT 

  • 10’long x 10’deep (100 sq. ft.) include 8’ back drape wall

  • 2-3’ side drapes

  • booth sign

  • 1-6’ table

  • 2 folding chairs

  • 3 badges



ELECTRICITY FORM

NOTE: If you require power at your booth, please use this link.
ELECTRICITY ORDER FORM



NOTE: If you require power at your booth, please use this link.
ELECTRICITY ORDER FORM

 

FAQs


  • How do I get WiFi and/or electricity?

Mohegan Sun provides free WiFi. Login information will be posted. If you need an electrical hookup, you MUST contract directly with the convention center. Use Order form link listed above.


  • What about a Sales Tax Permit?

Connecticut State Sales Tax information: Vendors at Flea Markets, Craft Shows, Fairs, Etc., Must Obtain a Connecticut Sales Tax Permit


You must obtain a Sales and Use Tax Permit from the Connecticut Department of Revenue Service if you will be selling at a flea market, craft show, trade show, antique show, fair, etc. in Connecticut even if you will only be making sales for one day. You must display the permit prominently in your booth or table. You must obtain a Sales and Use Tax Permit before making any sales. The requirement to obtain a permit applies to individuals, corporations, partnerships, and all other business entities that will make sales in this state, regardless of the number of sales that will be made or the amount of tax that will be collected. As a seller, you are responsible to collect sales and use taxes and you are liable for their payment whether or not you collect them as required from your customers. You must file returns and pay the full amount of tax due DRS.

Note: Failure to obtain a tax permit will result in a fine of not more than $500 or imprisonment of not more than three months, or both, for each offense. You need to file for a business tax permit with the CT Department of Revenue Service, and you must pay taxes to the state on all of your sales within the State of Connecticut, excluding non-taxable items. The license generally costs $100 and lasts for 5 years (That's $20 per year for being able to do business within CT.) You can find the information/forms you need on their website:

http://www.ct.gov/drs/cwp/view.asp?a=1454&q=506012#7

For telephone assistance call: 860-297-5962 (from anywhere) 1-800-382-9463 (Connecticut calls outside the Greater Hartford area only)




VIDEO GAMES

GAMING & SUPPLIES

COSPLAY SUPPLIES

ARTWORK

TOYS & CRAFTS

CLOTHING & COOL STUFF

MAGIC, POKEMON & MORE

GAMING/TOURNAMENT ROOM Hours:   Saturday 11:00am to 9:00pm           Sunday  11:00am to 5:00pm
DEALER ROOM Hours:  Saturday  11:00am to 8:00pm        Sunday  11:00am to 5:00pm 

 MOHEGAN SUN CONVENTION CENTER, 1 MOHEGAN SUN BLVD. UNCASVILLE, CONNECTICUT